# AI Reconciliation for Invoices, Delivery Notes, and Orders

> Automatically match supplier invoices against delivery notes, orders, and order confirmations. Catch overcharges, missing items, and pricing mistakes before you pay.

Every construction company knows the pain: the invoice arrives, the delivery note is somewhere on the foreman's clipboard, and the original order is buried in an email thread. Matching them by hand is slow, and small mismatches — wrong quantities, sneaky price changes, missing line items — slip through and turn into lost margin.

Streckenheld does the matching for you. Upload an invoice, a delivery note, or an order confirmation, and our AI reads every line, normalizes product descriptions, and compares the documents side by side. You get a clear yes-or-no answer, plus a highlighted list of every discrepancy.

## Key features

- **[Four-way matching](https://www.streckenheld.com/knowledge/four-way-match.md)** across invoices, delivery notes, orders, and order confirmations
- **AI OCR** that handles scanned PDFs, photos, and structured exports — no template setup
- **Line-item normalization** to match products even when descriptions vary by supplier
- **Discrepancy highlighting** for prices, quantities, units, taxes, and totals
- **Bulk approval workflow** with email notifications for finance teams
- **SEPA XML export** — turn approved invoices into a `pain.001.001.03` SEPA Credit Transfer file you can upload to your bank for bulk supplier payment; execution dates honor each invoice's Skonto (cash-discount) deadline
- **Audit trail** of who approved what and when

## How it works

1. **Documents arrive** by email forwarding, WhatsApp, drag-and-drop upload, or supplier integration.
2. **State-of-the-art AI models** extract every line item, total, payment term, and counterparty.
3. **A reasoning model compares** the documents and returns a structured diff with highlighted differences.
4. **Your team reviews** the matches in a single inbox, approves clean ones, and dives into flagged ones.
5. **Approved documents** are exported to your accounting system, downloaded as a SEPA Credit Transfer XML for bulk supplier payment, or signed off in place.

## Who it's for

AI Reconciliation is built for construction companies, general contractors, and building-materials retailers who process dozens to thousands of supplier documents per month and want to stop paying invoices that don't match what was actually delivered.

## Read next

- [Invoice Verification for Construction Firms](https://www.streckenheld.com/invoice-verification.md): Invoice verification for construction: four-way match of order, confirmation, delivery note and invoice, contract prices, Skonto deadlines and SEPA export.
- [Digital Delivery Notes for Construction](https://www.streckenheld.com/delivery-notes.md): Digitise delivery notes: capture and sign them on site, let AI read even handwriting and match every delivery note to its order. Pallets tracked too.
- [Four-way match: order, confirmation, delivery note, invoice](https://www.streckenheld.com/knowledge/four-way-match.md): What a four-way match is, how it differs from two- and three-way matching, and which deviations are typical on building-material invoices, with an example.
- [Document Inbox — Email, WhatsApp, and Supplier Integrations](https://www.streckenheld.com/guides/document-inbox.md): A single inbox for every supplier document. Forward by email, send by WhatsApp, or receive automatically from hundreds of integrated suppliers and retailers.

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Source: https://www.streckenheld.com/guides/ai-reconciliation
Other languages: [Deutsch](https://www.streckenheld.com/ratgeber/ki-belegabgleich.md)
Streckenheld: https://www.streckenheld.com/llms.txt · Contact: https://www.streckenheld.com/contact · hello@streckenheld.com