# Purchase Order Approval and Workflow

> Place purchase orders directly with your suppliers, route them through approval, and track delivery status from a single dashboard.

Construction projects move fast, but the order process often doesn't keep up. Site managers call suppliers, foremen send WhatsApp messages, and nobody is sure which orders were actually placed, approved, or delivered. Streckenheld brings every purchase order into a single workflow that everyone — from site to office — can see.

Create an order from your contract catalog in a few clicks, route it through approval based on amount or supplier, and track its status all the way to delivery and invoice match.

## Key features

- **Catalog-based ordering** from your active framework contracts, with negotiated pricing applied automatically
- **Multi-step approval** routing based on amount, site, or supplier
- **Direct supplier placement** via email or supplier portal integrations
- **Delivery date scheduling** with a weekly site calendar view
- **Status tracking** from draft → approved → placed → delivered → invoiced
- **Match-back to deliveries and invoices** for full [three-way reconciliation](https://www.streckenheld.com/knowledge/four-way-match.md)
- **Share and message** orders with suppliers and site teams

## How it works

1. **Pick a construction site and supplier**, then build your cart from the contract catalog.
2. **Set the delivery date** and add notes for the supplier or site team.
3. **Submit for approval** — the order is routed automatically based on your rules.
4. **Approvers get notified** and can review or sign off from any device.
5. **Once approved**, the order is sent to the supplier and tracked through to delivery and invoice match.

## Who it's for

Order Approval is built for construction companies and general contractors who want to centralize purchase orders across multiple sites and suppliers, enforce approval thresholds, and connect ordering directly to reconciliation and accounts payable.

## Read next

- [Purchase Order Management for Construction Firms](https://www.streckenheld.com/purchase-orders.md): Purchase order management for construction: order from contracts and accepted quotes at agreed prices, with approval limits, a site calendar and ERP sync.
- [Maverick buying in construction: definition and fixes](https://www.streckenheld.com/knowledge/maverick-buying.md): What maverick buying is, why it is so common on construction sites, what it costs, and how construction firms can measure and reduce their maverick buying rate.
- [AI Reconciliation for Invoices, Delivery Notes, and Orders](https://www.streckenheld.com/guides/ai-reconciliation.md): Automatically match supplier invoices against delivery notes, orders, and order confirmations. Catch overcharges, missing items, and pricing mistakes before you pay.
- [Digital Delivery Notes for Construction](https://www.streckenheld.com/delivery-notes.md): Digitise delivery notes: capture and sign them on site, let AI read even handwriting and match every delivery note to its order. Pallets tracked too.

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Source: https://www.streckenheld.com/guides/order-approval
Other languages: [Deutsch](https://www.streckenheld.com/ratgeber/bestellfreigabe.md)
Streckenheld: https://www.streckenheld.com/llms.txt · Contact: https://www.streckenheld.com/contact · hello@streckenheld.com