Digital Delivery Notes for Construction

The delivery note is the only proof of what actually arrived on site, yet it ends up crumpled on the foreman's clipboard. With Streckenheld you digitise delivery notes where they are created, and the AI automatically matches each one to the right order.

Why paper delivery notes are expensive in construction

As long as delivery notes travel on paper, the very information you need for invoice checking gets lost:

• Delivery notes go missing between the site, the site container and the office, or arrive weeks after the invoice.
• Short deliveries and wrong items are noticed on site, perhaps even written down, but never passed on to purchasing.
• Handwritten remarks about breakage, missing items or returned pallets are barely legible for accounting.
• Photos sent via WhatsApp end up in private chats instead of next to the order.
• Pallets and returnable containers stay on site, and the deposit is gone.

The result: invoices get paid without anyone being able to check whether the delivery was complete.

For construction firms: capture and match delivery notes on site

Capture and sign on the spot

With the Streckenheld app your team captures delivery notes directly on site and signs them there. A photo is enough; no scanner, no in-tray. The digital delivery note is immediately available to purchasing, site management and accounting.

AI reads every delivery note, handwriting included

Whether it is a supplier PDF, a scan, a photo or a note with handwritten additions: the AI reads every line, recognises supplier, date and quantities, and also the remarks the foreman wrote next to them. Delivery notes that arrive by email or WhatsApp land in the same document inbox.

Matched to the order automatically

Every delivery note is compared with the original purchase order and the order confirmation. Differences in quantity, item or price are flagged while you still have leverage with the supplier. Later, the delivery note feeds into invoice verification as the third document in the four-way match.

Load carriers under control

Pallets, frames and returnable containers are tracked per supplier. You see what is still on site and what needs to go back, so deposits are recovered instead of quietly disappearing.

For building material retailers: the document management agent

In building materials trade, delivery notes, order confirmations and invoices still travel by email, fax and post between manufacturers, retailer and customers. Especially with drop shipments, where the manufacturer delivers straight to the site, the retailer often lacks the delivery note. The AI agent for document management takes over this step:

• Collects delivery notes from manufacturers automatically, instead of your sales back office chasing them by phone.
• Sends delivery notes, order confirmations and invoices to your customers from one place instead of email, fax and post.
• Digitally signed delivery notes from the driver app are instantly available to everyone involved, and your customers get live tracking.

Alongside it runs the re-invoicing agent: it reads manufacturer invoices for drop shipments, matches customer, site, product and price, and hands the new customer invoice back to your ERP. It automates 80% of the manual invoicing work.

How digital delivery notes work with Streckenheld

1. The delivery note arrives: via the app on site, by email to your Streckenheld inbox, via WhatsApp or from the ERP.
2. The AI reads the document and extracts supplier, date, line items, quantities and handwritten remarks.
3. Streckenheld matches it to the right order, order confirmation and site.
4. Discrepancies are flagged, such as short deliveries or substitute items, and routed to the responsible person.
5. Load carriers are updated, so open pallets per supplier stay visible.
6. The invoice is later checked against it automatically, before anything is paid.

Who it's for

• Foremen and site managers who accept deliveries and no longer want to collect slips of paper.
• Purchasing, which learns about short and wrong deliveries while they can still be claimed.
• Accounting, which needs the matching delivery note for every invoice.
• Building material retailers whose back office currently collects delivery notes from manufacturers and forwards them to customers.

You will find more on matching in the guide AI reconciliation. How delivery notes and load carriers are billed is explained on the pricing page.