Re-invoicing for Building Material Retailers

When a manufacturer delivers straight to the site, you still invoice the construction firm, and today each of those invoices is retyped by hand. Streckenheld's re-invoicing agent reads the manufacturer invoice, recognises manufacturer, customer and construction site, and drafts the outgoing invoice at your customer's prices. It automates around 80% of the manual invoicing work.

Why re-invoicing drop shipments takes so long

• Every manufacturer invoice is retyped into your ERP, line by line.
• Product numbers differ: the manufacturer's item number is not yours, so each line has to be looked up.
• Prices depend on the customer, sometimes on the construction site, plus discounts and customer rebates nobody has in one place.
• Missing prices mean emails to sales colleagues and invoices that wait for days.

How Streckenheld re-invoices manufacturer deliveries

A catalog learned from your past invoices

On the Import page you upload pairs of past invoices: the incoming invoice from the manufacturer and the outgoing invoice you issued for it. The AI compares each pair, recognises manufacturer, customer and site, and extracts every product with the manufacturer's product number mapped to your own, the purchase price, the discount and the selling price. You choose whether the prices apply to all customers, one customer or one construction site, and import them to your catalog.

Manufacturer invoices arrive by email

Forward manufacturer invoices to your Streckenheld address or upload them. Each one appears under Incoming with manufacturer, customer and construction site recognised, and a match rate that shows how many lines are already known.

Manufacturer, customer and site recognised

On the invoice page you see what the AI assigned: the manufacturer, the construction firm and the construction site. One click on Generate outgoing invoice creates the re-invoice.

Every line priced, with its source

The outgoing invoice prices each line from the most specific rule that matches: a catalog price for this product and site, for this customer, or for all customers, then supplier, customer and global discounts. Lines that are not in the catalog are matched by AI with a confidence score. Every line shows where its price came from, and the invoice shows its product match rate.

Your instructions for the AI

Custom AI prompts steer the result: for all invoices, per manufacturer, or for a single invoice, for example "re-invoice Euro pallets as a deposit at cost, no discount". A line you correct by hand can be saved to the catalog, so the next invoice is priced right automatically.

How re-invoicing works with Streckenheld

1. Import past invoice pairs to build your catalog from your own history.
2. Manufacturer invoices arrive by email or upload and are read automatically.
3. The AI recognises manufacturer, customer and construction site.
4. The outgoing invoice is drafted, priced from your catalog, your discounts and AI matches.
5. A person approves it, the PDF is generated and the invoice goes to the customer.
6. The new invoice is handed back to your ERP, and every correction improves the catalog.

Who it's for

Re-invoicing is built for building material retailers and builders' merchants with many drop shipments, where the manufacturer delivers to the site and you invoice the construction firm. It works hand in hand with routing and dispatch and the delivery notes agent.